Ilkley Harriers committee
Extraordinary General Meeting, Tue 2 May
From Hilda Coulsey ... 27 members attended and the resolution to amend the Constitution as
proposed was agreed overwhelmingly.
Minutes
Club Constitution, updated May 2017
Notice of Extraordinary General Meeting
This is a formal notice of an Extraordinary General Meeting of members to be held on Tuesday evening 2nd May 2017 at 8:30pm at ILTSC (the tennis club on Stourton Road LS29 9BG).
Many of you will know already of the Junior section's plans to build a compact training facility at Ben Rhydding alongside the Hockey and Football Clubs' new developments. Briefly, this includes an 8 lane 100m straight, jumping and throwing areas and further training space. The Junior section is over 300 strong with long waiting lists, constrained in its activities particularly during the winter. This would provide considerably better facilities and room to expand, thereby introducing more youngsters into the sport as well as supporting and developing talented athletes with proper, local training facilities. The meeting will also enable the team developing their plans to present them.
A new, separate company is proposed to manage the whole scheme. The committee propose that in order for the Harriers to participate formally and legally an amendment is recommended to our Constitution along the lines of:
Item 2e of the constitution: The club supports the development of local athletics facilities in furtherance of the club's objectives, including as required the participation in legal entities set up to provide these.
Please put the date in your diary and further details will be sent nearer the time. We need a quorum of members to vote in favour for this to happen and hence, whatever your views, it is crucial we hear them in order for Harriers members to make an informed, representative decision.
Various organisations in the town have said they would like to support this development and therefore, in the mean time, you may see mention in the press and social media of the team involved actively applying for grants and donations.
Hilda Coulsey, secretary@ilkleyharriers.org.uk
22nd March 2017
Club Constitution, updated September 2015
Information on the development and fundraising for it is on the new ilkleyathletics.org.uk website.
The 2016-2017 committee
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 6 June | tba | ||
| 2 May | Agenda | Minutes | |
| 4 April | Agenda | Minutes | |
| 7 Mar | Agenda | Minutes | |
| 7 Feb | Agenda | Minutes | |
| 3 Jan | Agenda | Minutes | 2016 Top 10 Ilkley Harriers Road Race Rankings |
| 6 Dec | Agenda | Minutes | |
| 1 Nov | Agenda | Minutes | |
| 4 Oct | Agenda | Minutes |
Officers of the club
- Chair
- Position vacant
- Deputy Chair
- Position vacant
- Secretary
- Hilda Coulsey
- Treasurer
- Martin Archer
Other committee members
- Abi Bailey
- Neil Chapman
- Richard Joel
- Peter Lewis
- Jane McCarthy
- Helen & Dick Waddington
- Sue Williamson
- Shirley Wood
Other club roles
- Ladies' Fell Captains
- Jane McCarthy and Jann Smith
- Men's Fell Captain
- Jack Wood
- Men's Road Captain
- Position vacant
- Ladies' Road Captain
- Petra Bijsterveld
- Men's XC Captain
- Steve Coy
- Ladies' XC Captain
- Gaenor Coy
- Junior section
- Shirley Wood
- Membership Secretary
- Petra Bijsterveld
- Website
- Paul Wood
- Newsletter editor
- Peter Lewis
- Email newsletter editor
- Dan Wilkinson
- Ilkley Gazette reports
- Alison Weston
- Petra Bijsterveld
- IH Race League
- Jane McCarthy
- Auditor
- Gavin Lamb
Annual General Meeting
This was on Tuesday 27th September, 8:30pm at ILTSC.
The 2015-2016 committee
The Committee meets on the first Tuesday of the month at 8.30pm at ILT&SC. Any Club member is welcome to attend all or part of any meeting. An agenda will be available a week before the meeting, and the minutes will normally be available a week after the meeting.
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 4 Oct | tbc | ||
| 6 Sep | Agenda | Minutes | |
| 2 Aug | Agenda | Minutes | |
| 5 July | Agenda | Minutes | |
| 7 June | Agenda | Minutes | |
| 3 May | Agenda | Minutes | |
| 5 April | Agenda | Minutes | |
| 1 Mar | Agenda | Minutes | |
| 2 Feb | Agenda | Minutes | Committee calendar (revised) |
| 5 Jan | Agenda | Minutes | |
| 1 Dec | Agenda | Minutes | |
| 3 Nov | Agenda | Minutes | |
| 6 Oct | @ 6 Oct | @ 9 Oct |
Officers of the club
- Chair
- Position vacant
- Deputy Chair
- Position vacant
- Secretary
- Hilda Coulsey
- Treasurer
- Martin Archer
Other committee members
- Rachel Carter
- Neil Chapman
- Jane McCarthy
- Val Kerr
- Helen & Dick Waddington (job-share, co-opted Oct 2015)
- Shirley Wood
Other club roles
- Ladies' Fell Captains, joint
- Jane McCarthy and Jann Smith
- Men's Fell Captain
- Jack Wood
- Men's Road Captain
- Steve Weston
- Ladies' Road Captain
- Petra Bijsterveld
- Men's XC Captain Steve Coy
- Ladies' XC Captain
- Gaenor Coy
- Junior section
- Shirley Wood
- Membership Secretary
- Petra Bijsterveld
- Website
- Paul Wood
- Newsletter editor
- Peter Lewis
- Email newsletter editor
- Dan Wilkinson
- Ilkley Gazette reports
- Alison Weston
- Petra Bijsterveld
- IH Race League
- Jane McCarthy
- Auditor
- Gavin Lamb
2015 AGM
The 2015 Annual General Meeting of Ilkley Harriers Athletic Club is on Tuesday 22nd September at Ilkley Lawn Tennis and Squash Club starting at 8.40pm after the Tuesday night run. All members of Ilkley Harriers are welcome at the AGM.
- Agenda includes details of an amendment to the Constitution
- Junior report
- Draft Minutes of 2014 AGM for approval at the 2015 AGM
- Notes and form for nominations for Officers, Committee, and other posts for 2015-2016
- Committee Job Descriptions (14 Dec 2009)
The 2014-2015 Committee
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 1 Sep | @ 29 Aug | @ 4 Sep | |
| 11 Aug | @ 3 Aug | @ 16 Aug | |
| 7 July | @ 3 July | @ 17 July | |
| 9 June | @ 2 June | @ 14 June | Membership survey, results summary, EA's list of benefits, EA disability athletics health check for Clubmark (large PDF) |
| 4 May | @ 1 May | @ 13 May | |
| 7 April | @ 31 Mar | @ 9 Apr | |
| 3 Mar | @ 26 Feb | @ 12 Mar | |
| 3 Feb | @ 28 Jan | @11 Feb | |
| 6 Jan | @ 1 Jan | Updated 28 Jan | |
| 2 Dec | @ 25 Nov | Updated 24 Dec | |
| 4 Nov | @ 28 Oct | @ 11 Nov |
Officers of the Club
- Chair
- Jane Bryant
- Deputy Chair
- Vacant
- Secretary
- Paul Stephens
- Treasurer
- Martin Archer
Other Committee Members
- Neil Chapman
- Helen Horton (resigned)
- Val Kerr
- Dan Wilkinson
- Paul Wood
- Shirley Wood
Other Club roles
- Ladies' Fell Captains, joint
- Amanda Newham, Val Kerr
- Men's Fell Captain
- Will Buckton
- Men's Road Captain
- Steve Weston
- Ladies' Road Captain
- Hilda Coulsey
- Men's XC Captain
- Steve Coy
- Ladies' XC Captain
- Gaenor Coy
- Junior section
- Shirley Wood
- Membership Secretary
- Rachel Carter
- Website
- Paul Wood
- Newsletter editor
- Peter Lewis
- Email newsletter editor
- Dan Wilkinson
- Ilkley Gazette reports
- Will Buckton
- Tuesday night
- Petra Bijsterveld
- Petra Bijsterveld, Paul Wood
- IH Race League
- Martin Wright
- Auditor
- Gavin Lamb
2014 AGM
The 2014 Annual General Meeting of Ilkley Harriers Athletic Club was held on Tuesday 15th October at Ilkley Lawn Tennis and Squash Club starting at 8.40pm after the Tuesday night run. All members of Ilkley Harriers were welcome at the AGM.
- Agenda (ignore old date)
- Draft Minutes of 2013 AGM for approval at the 2014 AGM
- Notes and form for nominations for Officers, Committee, and other posts for 2014-2015
- Ilkley Harriers revised Constitution for agreement at the AGM
- Junior Ilkley Harriers report for the AGM
- Committee Job Descriptions (14 Dec 2009)
The 2013-2014 Committee
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 7 Oct | @ 2 Oct | @ 10 Oct | |
| 2 Sep | @ 27 Aug | @ 8 Sep | |
| 5 August | @ 24 July | @ 8 Aug | |
| 8 July | @ 2 July | @ 24 July | |
| 3 June | @ 28 May | @ 12 June | |
| 6 May | @ 29 April | @ 14 May | |
| 1 April | @ 26 Mar | @ 8 Apr | |
| 4 Mar | @ 24 Feb | @ 9 March | |
| 4 Feb | No agenda published | @ 6 Feb | |
| 7 Jan | @ 5 Jan | Published after The Do | |
| 3 Dec | @ 1 Dec | @ 11 Dec | |
| 12 Nov | @ 3 Nov | @ 21 Nov | |
| 8 Oct | @ 1 Oct | @ 14 Oct |
Officers of the Club
- Chair
- Jane Bryant
- Deputy Chairman
- Henry Heavisides
- Honorary Secretary
- Paul Stephens
- Honorary Treasurer
- Chris Oxlade
Other Committee Members
- Neil Chapman
- Fixtures
- Helen Horton
- Committee Member
- Ben Joynson
- Committee Member
- Matt Rutter
- Committee Member, HoM
- Paul Sugden
- Committee Member
- Shirley Wood
- Junior section
- Paul Wood
- Web site
- Membership Secretary
- Emma O'Looney
- Newsletter Editor
- Richard Reeve
- Will Buckton
- Men's Fell Captain, Gazette reports
- Ladies' Fell Captains, joint
- Amanda Newham, Val Kerr
- Men's Road Captain
- Henry Heavisides
- Ladies' Road Captain
- Vacant
- Men's XC Captain
- Dave Westhead
- Ladies' XC Captain
- Julie Elmes
- Agenda
- Draft Minutes of 2012 AGM for approval at the 2013 AGM
- Notes and form for nominations for Officers, Committee, and other posts for 2013-2014 Word
- Committee's report to the AGM
- Junior section's report to the AGM
- Committee Job Descriptions (14 Dec 2009)
- Ilkley Harriers Constitution
- Some more notes and a list of nominations so far on the forum thread
- Chairman
- Paul Wood
- Deputy Chairman
- Matt Rutter
- Honorary Secretary
- Paul Stephens
- Honorary Treasurer
- Chris Oxlade
- Clare Smith
- Joint Ladies' Fell Captain
- Beth Massey
- Ladies' Road Captain
- Dave Westhead
- Men's XC Captain
- Neil Chapman
- Fixtures
- Henry Heavisides
- Committee Member
- Abigail Bailey
- Committee Member
- Ben Joynson
- Committee Member
- Nikos Georgiadis
- Committee Member
- Paul Sugden
- Committee Member
- Membership Secretary
- Emma O'Looney
- Newsletter Editor
- Richard Reeve
- Men's Fell Captain
- Dave Wilby
- Ladies' Fell Captain, joint
- Alison Weston
- Men's Road Captain
- Ken Souyave
- Ladies' XC Captain
- Diane Haggar
- Agenda
- Draft Minutes of 2011 AGM for approval
- Notes and form for nominations for Officers, Committee, and other posts for 2012-2013 PDF Word
- Committee's report to the AGM
- Junior section's report to the AGM
- Committee Job Descriptions (14 Dec 2009)
- Ilkley Harriers Constitution
- Chairman
- Paul Wood
- Deputy Chairman
- vacant
- Honorary Secretary
- Paul Stephens
- Honorary Treasurer
- Eddie Winslow
- Emma O'Looney
- Membership Secretary
- Clare Smith
- Joint Ladies' Fell Captain
- Malcolm Pickering
- Men's XC Captain
- Diane Haggar
- Ladies' XC Captain
- Abigail Bailey
- Committee Member
- Matthew Rutter
- Committee Member
- Paul Sugden
- Committee Member
- To be co-opted
- There are places for 2 more committee members
- Newsletter Editor
- Richard Reeve
- Men's Fell Captain
- Dave Wilby
- Ladies' Fell Captain, joint
- Alison Weston
- Men's Road Captain
- Andrew Merrick
- Ladies' Road Captain
- Volunteer required!
- Neil Chapman
- Fixtures
- Agenda (as above)
- Minutes of 2010 AGM (please read before the meeting)
- Committee report
- Membership report
- Junior section's Annual Report
- Committee Job Descriptions (14 Dec 2009)
- Ilkley Harriers Constitution
- Chairman
- Paul Wood
- Deputy Chairman
- vacant
- Honorary Secretary
- Paul Stephens
- Honorary Treasurer
- Eddie Winslow
- Emma Barclay (Ladies' Fell Captain)
- Jane Bryant (Ladies' Road Captain, Harriers of the Month supervisor)
- Neil Chapman (Fixtures)
- Diane Haggar (Ladies' XC Captain)
- Henry Heavisides (Men's Road Captain)
- Christine Matthews
- Emma O'Looney (Membership Secretary)
- Malcolm Pickering (Men's XC Captain)
- Jacqui Weston
- Newsletter Editor
- Richard Reeve
- Men's Fell Captain
- Dave Wilby
- Ilkley Gazette reports
- Volunteers needed!
- Agenda (as above)
- Minutes of 2009 AGM (please read before the meeting)
- Committee's Annual Report (please read before the meeting)
- Junior section's Annual Report (please read before the meeting)
- Membership Report
- Development Plan (3 Nov 2009)
- Committee Job Descriptions (14 Dec 2009)
- Ilkley Harriers Constitution
- Chairman
- Paul Wood
- Deputy Chairman
- vacant
- Honorary Secretary
- Paul Stephens
- Honorary Treasurer
- Eddie Winslow
- Emma Barclay (Ladies' Fell Captain)
- Jane Bryant (Ladies' Road Captain, Harriers of the Month supervisor)
- Neil Chapman (Fixtures)
- Catherine Gibbons
- Henry Heavisides (Men's Road Captain)
- Diane Kitchen (Ladies' XC Captain)
- Colin Lugton (Noticeboard)
- Christine Matthews
- Malcolm Pickering (Men's XC Captain)
- Membership Secretary
- Emma O'Looney
- Newsletter Editor
- Richard Reeve
- Men's Fell Captain
- Dave Wilby
- Ilkley Gazette reports
- Lawrence Basham, Andy Wiggans, and more volunteers needed!
Other Club roles
2013 AGM
The 2013 Annual General Meeting of Ilkley Harriers Athletic Club was held on Tuesday 24th September at Ilkley Lawn Tennis and Squash Club starting at 8.40pm after the Tuesday night run (as notified in the August newsletter). All members of Ilkley Harriers are welcome at the AGM.
The 2012-2013 Committee
The Committee meets on the first Tuesday of the month at 8.40pm at ILT&SC. Any Club member is welcome to attend all or part of any meeting. An Agenda will be available to all Committee members a week before the meeting, and the minutes will normally be published and available to all members a week after the meeting (but after the Harrier of the Month is announced at Club night the following Tuesday).
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 3 Sep | @ 28 Aug | @ 8 Sep | |
| No August meeting | |||
| 2 July | @ 25 June | @ 22 July | |
| 11 June | @ 5 June | @ 19 June | |
| 7 May | @ 1 May | @ 17 May | |
| No April meeting | |||
| 5 Mar | @ 1 Mar | @ 11 Mar | |
| 5 Feb | @ 30 Jan | @ 10 Feb | |
| 8 Jan | @ 2 Jan | Published after The Do | |
| 4 Dec | @ 27 Nov | @ 9 Dec | Annual Awards Nomination Form Committee Calendar, Recurring Items |
| 6 Nov | @ 28 Oct | @ 14 Nov | |
Officers of the Club
Other Committee Members
Other Club roles
The Ilkley Harriers AGM, Tuesday 9th October 2012
The 2012 Annual General Meeting of Ilkley Harriers Athletic Club will be held on 9th October (postponed from Tuesday 25th September) at Ilkley Lawn Tennis and Squash Club starting at 8.40pm after the Tuesday night run (as notified in the July newsletter). All members of Ilkley Harriers are welcome.
The 2011-2012 Committee
The Committee meets on the first Tuesday of the month at 8.40pm at ILT&SC. Any Club member is welcome to attend all or part of any meeting. An Agenda will be available to all Committee members a week before the meeting, and the minutes will normally be published and available to all members a week after the meeting (but after the Harrier of the Month is announced at Club night the following Tuesday).
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 4 Sep | @ 29 Aug | @19 Sep | |
| 7 Aug | @ 20 July | @21 Aug | |
| 3 July | @ 26 June | @ 20 July | |
| 12 June | @ 28 May | @ 23 June | |
| 3 May | @ 30 April | @ 16 May | |
| 3 April | No meeting | Reports for March | |
| 6 Mar | @ 1 March | @ 12 Mar | |
| 7 Feb | @ 31 Jan | @ 14 Feb | |
| 3 Jan | @ 2 Jan | @ 12 Jan | |
| 6 Dec | @ 30 Nov | @ 12 Dec | |
| 1 Nov | @ 26 Oct | @ 7 Nov | |
| 11 Oct | Informal | @ 20 Oct |
Officers of the Club 2011-2012
Other Committee Members
Other Club roles
Notice of AGM, Tuesday 27 September 2011
The 2011 Annual General Meeting of Ilkley Harriers Athletic Club will be held on Tuesday 27th September at Ilkley Lawn Tennis and Squash Club starting at 8.40pm after the Tuesday night run.
Agenda
1. Chairman's Introduction
2. Apologies for Absence
3. Minutes of Last Year's AGM and vote of acceptance
4. Matters Arising
5. Committee's Annual Report (including Junior Section Report)
6. Treasurer's Report & Statement of Accounts for year ending 31 August 2011 and vote of acceptance
7. Election of Officers and Committee
8. Appointment of Auditors
9. Any Other Business
Honorary Secretary
Related documents:
The Committee meets on the first Tuesday of the month at 8.40pm (sharp!) at ILT&SC. All Club members are invited to attend all or part of any meeting. An Agenda will be available to all members a week before the meeting, and the minutes will normally be published and available to all members a week after the meeting (but after the Harrier of the Month is 'unveiled' at Club night).
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 6 Sep | @ 4 Sep | @ 12 Sep | |
| 2 Aug | @ 25 July | @ 14 August | |
| 28 June | @ 22 June | @ 6 July | |
| 17 May | @ 10 May | @ 27 May | |
| 5 April | @ 30 Mar | @10 April | |
| 1 Mar | @ 27 Feb | @ 12/3 | |
| 1 Feb | @ 26 Jan | @ 8 Feb | |
| 11 Jan | @ 5 Jan | Published 16 Jan, released 1 Feb | |
| 7 Dec | @ 30/11 | @ 15 Dec | Relays Policy, approved; 2010-2011 Development Plan, approved |
| 2 Nov | @27/10 | @ 9 Nov | 2009-2010 Development Plan Reviewed |
| 5 Oct | @ 3/10 | @12/10 |
Documents
The 2010-2011 Committee
Officers of the Club 2010-2011
Other Committee Members
Other Club positions
Notice of AGM, Tuesday 28 September 2010
The 2010 Annual General Meeting of Ilkley Harriers Athletic Club will be held on Tuesday 28th September at Ilkley Lawn Tennis and Squash Club after the Tuesday night run.
Agenda
1. Chairman's Introduction
2. Apologies for Absence
3. Minutes of Last Year's AGM and vote of acceptance
4. Matters Arising
5. Committee's Annual Report (including Junior Section Report)
6. Treasurer's Report & Statement of Accounts for year ending 31 August 2010 and vote of acceptance
7. Election of Officers and Committee
8. Appointment of Auditors
9. Any Other Business
Honorary Secretary
Related documents:
The 2009-2010 Committee
Clockwise from left: Jane, Henry, Cathryn, Malcolm, Paul W, Neil, Eddie, Paul S, Christine
| Meeting | Agenda | Minutes | More |
|---|---|---|---|
| 7 Sep 2010 | 12 Aug | 14 Sep | |
| 3 Aug 2010 | 28 July | 8 Aug | |
| 29 June 2010 | 23 June | 7 July | |
| 1 June 2010 | 27 May | 10 June | |
| 4 May 2010 | here | 12 May | |
| 30 Mar 2010 | 24 Mar | 31 Mar | |
| 2 Mar 2010 | 25 Feb | 9 Mar | |
| 19 Jan 2010 | 30 Dec | Rev 19 Feb | |
| 1 Dec 2009 | 23 Nov | 8 Dec | Forum thread |
| 3 Nov 2009 | 26 Oct | 11 Nov | Forum thread |
| 6 Oct 2009 | 4 Oct | 12 Oct | News item |
Other Documents
Development Plan (3 Nov 2009)
Committee Job Descriptions (14 Dec 2009)